Your Entire Respite
Care Operation, One Platform
POS authorizations, Regional Center eBilling, timesheets, payroll cost controls, and HIPAA compliance — centralized and powered by agentic AI to eliminate revenue leakage for California respite care agencies.
Problems We Solve
Respite care agencies lose thousands of hours every month in financial leakage caused by operations gaps that legacy systems just can't close.
Authorization Chaos
POS authorizations tracked in spreadsheets, emails, and sticky notes. Units get burned without anyone noticing until it's too late.
Timesheet Mismatch
Timesheet hours don't match authorized units. Manual reconciliation is cumbersome, error prone and labor intensive.
Overbilling Risk
Without real-time guard rails, agencies bill beyond authorized limits — triggering audits, clawbacks, and reputational damage.
System Silos
Billing, payroll, timesheet, and EVV data all live in separate disconnected systems that never talk to each other.
Margin Blindness
No visibility into per-client or per-authorization profitability until month-end close — if then.
Compliance Gaps
Audit trails pieced together from emails and spreadsheets. One missing document can trigger a full payer review.
Everything You Need,
Nothing You Don't
Six core modules working together so your agency runs tighter, bills cleaner, and grows faster.
Authorization Management
Track every Purchase of Service authorization in real-time across your entire operation. Sybil maps authorized units, date ranges, and service types automatically — alerting your team before units expire or burn beyond limits so you never leave revenue on the table.
Timesheet Controls
Caregiver timesheets flow in from the field and are matched against active authorizations in real-time. Sybil flags variances instantly — before payroll runs — so you catch discrepancies at the source instead of during audits.
eBilling Engine
Generate clean, compliant claims directly from validated timesheets. Sybil's eBilling engine formats submissions to each payer's requirements, checks for errors before generating a Regional Center compliant xml upload file.
AI Reconciliation
Sybil's agentic AI continuously cross-references authorizations, timesheets, and billing records to find discrepancies that manual reviews miss. From subtle unit mismatches to systemic billing patterns, AI reconciliation keeps your revenue integrity airtight.
Compliance Dashboard
HIPAA-ready audit trails, documentation tracking, and compliance scoring — always current, always accessible. Sybil's Compliance Dashboard gives you real-time visibility into your organization's compliance posture across every regulatory requirement.
System Integrations
Connect Sybil to Salesforce, ADP Workforce Now, EVV, and more. Eliminate double-entry across your operation with bidirectional data sync that keeps every system in lockstep — automatically.
How Sybil Works
Four steps from authorization intake to clean billing — fully automated, fully auditable.
Ingest
Authorizations & FaceSheetsSybil scans your Authorizations and FaceSheets, automatically extracts the key data points, and ingests them into the platform with minimal manual effort. It can also push that data into major CRM systems, transforming a labor-intensive intake process into a fast, automated workflow.
Align
Associate Employees with ClientsSybil allows agencies to manage active employees and their relationship to their clients.
Validate
AI-Powered ReconciliationAgentic AI cross-checks every timesheet against authorized units, flags discrepancies, and prevents overbilling before it happens.
Bill & Report
Clean Claims, Clear MarginsGenerate compliant eBills from validated data. Track revenue, margins, and compliance scores in real-time dashboards.
Outcomes That Matter
Agencies using Sybil see measurable improvements across every operational metric.
Reduction in Revenue Leakage
AI reconciliation catches discrepancies before they become lost revenue.
Less Time on Reconciliation
Automated matching replaces days of manual timesheet-to-auth comparison.
Audit-Ready Documentation
Every authorization, timesheet, and claim linked in a complete audit trail.
Faster Billing Cycles
Clean claims from validated data mean faster submission and faster payment.
Real-time Margin Visibility
Per-client, per-authorization profitability visible at any moment — not month-end.
Works With Your
Existing Systems
No rip-and-replace. Sybil plugs into the tools your agency already uses — syncing data, eliminating double-entry, and keeping your operations connected.
Ready to Protect
Your Margins?
Stop losing revenue to authorization gaps, billing errors, and disconnected systems. Schedule a demo and see Sybil in action.